FERPA (The Family Educational Rights and Privacy Act) is a federal policy setting forth requirements reguarding the privacy of student record. FERPA governs:

• release of educational records maintained by an educational institution
• access to these records

Any information provided by the student to the College for use in the educational process, such as:

• personal information
• enrollment records
• grades
• disciplinary records
• financial aid records

• You
• Your parents/guardians if you are considered a dependent, as defined by the IRS.
• School Officials
• Any person in response to a lawfully issued subpoena or court order.
• Any third party - only directory information or with the written and signed consent of the student.

• any person employed by the College in an administrative, supervisory, academic or research, or support staff position;

• any person serving on an institutional governing body

• any person employed by or under contract to the institution to perform a special task, such as an attorney or an auditor;

• any person or organization acting as an official agent of the institution and performing a business function or service on behalf of the institution (the function or service must be one that the institution normally would perform itself);

• any student serving on a committee; or

• any student assisting another school official in fulfilling his or her professional responsibilities (e.g. work study)

Although a person may be designated a "school official," he or she does not have the inherent rights to any and all educational record information. The school official must demonstrate to the records keeper a legitimate educational interest (as opposed to a personal or private interest), and such a determination must be made on a case-by-case basis.

WHAT IS CONSIDERED EDUCATIONAL INTEREST?

In accordance with FERPA, a school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his/her professional responsibility.

Educational interest does not constitute authority to disclose information to a third party without the student's written permission.

WHAT INFORMATION IS CONSIDERED DIRECTORY INFORMATION?

Your:

• Name
• Address
• Telephone Number
• Date and Place of Birth
• Major Field of Study
• Classification
• Study Load
• Dates of Attendance
• Degrees and Awards Received
• Most Recent Previous Educational Agency or Institution Attended
• Participation in Officially Recognized Activities and Sports
• Weight and Height of Members of the Athletic Teams

A student may choose to block his/her directory information at any time. A written statement to this effect must be turned in to the Registrar's Office. Request for non-disclosure will be honored for currently enrolled students by the institution until otherwise notified.

WHAT DOES IT MEAN TO BLOCK MY DIRECTORY INFORMATION?

• To the communities outside of the College, you will not exist here at the institution. By blocking your directory information, all requests for disclosure MUST be accompanied by written consent from you.

• Your name CANNOT be listed in any material or media distributed or sponsored by the College. This includes references to your name or picture. As an example for the extent to which this must be taken, a student who blocks his or her directory information may not be listed in any program information (athletics, dance, drama, music) or even in the Commencement Program at graduation.

• If you choose to block your directory information, a written and signed request form must be received for each information request - this means every time someone checks on your enrollment (for insurance purposes, credit card purposes, etc.).

The law provides students with the right to inspect and review information contained in their educational records, to challenge the contents of their educational records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if they feel the decisions of the hearing panels to be unacceptable. The Registrar at Huntingdon College has been designated by the institution to coordinate the inspection and review procedures for student education records, which include admissions, personal, academic and financial files, and academic cooperative education, and placement records. Students wishing to review their education records must make written requests to the Registrar listing the item or items of interest.ÊÊOnly records covered by the Act will be made available within forty-five days of the request. Students may have copies made of their records with certain exceptions (e.g., a copy of the academic record for which a financial "hold" exists, or a transcript of an original or source document which exists elsewhere). These copies would be made at the students' expense at prevailing rates. Education records do not include records of instructional, administrative, and educational personnel which are the sole possession of the maker and are not accessible or revealed to any individual except a temporary substitute; student health records; employment records; or alumni records. Health records, however, may be reviewed by physicians of the students' choosing.

Students may not inspect and review the following as outlined by the Act: Financial information submitted by their parents; confidential letters and recommendations associated with admissions, employment or job placement, or honors to which they have waived their inspection and review; or education records containing information about more than one student, in which case the institution will permit access only to that part of the record which pertains to the inquiring student.

After reviewing the educational records, any student who believes his/her educational records contain information which is inaccurate or misleading, or is otherwise in violation of their privacy or other rights may discuss his/her problems with the Dean of the College.

TYPE OF RECORD	LOCATION	RECORD KEEPER
Admission and Academic Records	Office of the Registrar - Jackson Home	Registrar
Financial Records	Business Office and Office of Financial Aid- Jackson Home	Vice President for Business and Finance
Progress and Advising Records	Faculty Office of Academic Advisor	Individual Advisor
Learning and Physical Disability Records	Office of the 504 Coordinator - Jackson Home	504 Coordinator
Academic Dishonesty Records	Office of the Dean of Students - The Hut	Dean of Students
Disciplinary and Student Conduct Records	Office of the Dean of Students - The Hut	Dean of Students

QUESTIONS OR CONCERNS